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EXAM INFORMATION 

EXAM NUMBERS -- EXAMSOFT -- SELF-SCHEDULED EXAMS -- TAKE HOME EXAMS -- VARIANCES -- EXAM SCHEDULE

EXAMSOFT PASSWORD RETRIEVAL INSTRUCTIONS HERE

DO NOT CONTACT YOUR PROFESSOR IF YOU ARE HAVING A PROBLEM WITH YOUR EXAM. YOU WILL BE BREAKING ANONYMITY IF YOU CONTACT THE PROFESSORS. FOR ANY PROBLEMS, PLEASE CONTACT THE REGISTRAR, COLLEEN CLISH, AT 651-523-2424 OR BY EMAIL.

Please see Academic Rule 114-Code of Conduct for examples and specific notice of the type of conduct which the law school regards as dishonest in the examination setting.

You must be in the exam room 10 minutes before the exam is scheduled to start. If you are late for an exam there will not be extra time given. The time remaining in the exam period will be the only time you have to complete the exam.

Exam Numbers

Never put your name on an exam or any exam materials. All exams given at Hamline University School of Law are graded anonymously. Each semester you are assigned midterm and final exam numbers to be used. These numbers are only available on the web. Make sure to look up your exam number before the exams begin. To locate your exam number, go to www.hamline.edu and follow the steps below:

  1. Click on Logins in the header.
  2. Go to Piperline
  3. Log in to the secure area
  4. Enter your Student ID and PIN
  5. Click Student Services
  6. Click Registration
  7. Click Student Detail Schedule
  8. Select the appropriate term from the drop down menu
  9. Exam Numbers are listed below Total Credit Hours at the top of the page

You will use the four digit midterm exam number for all of your midterms, and the five digit final exam number for all of your finals. You must write your exam number on your exam before starting. Credit may not be awarded for exams with incorrect or missing exam numbers.

ExamSoft

ExamSoft is HUSL's supplier of exam taking software.

Students who wish to type their exams must have their own laptop in good working order. If there's a power outage, your laptop battery is your back up power source for your computer. Be sure it's fully charged, and able to last the length of your exam.

SofTest can be used on virtually any modern computer (i.e. purchased within the last 3-4 years). Specific system requirements are noted below.
PC Requirements:

    • CPU = 1 GHz Pentium III or Industry Equivalent
    • RAM = 1 GB
    • Drives = 50 MB of free space
    • Operating System = English 32-bit Versions of Windows XP, 32-bit and 64-bit Versions of Windows Vista and Windows 7. SofTest may not be used in virtual operating systems.
    • Software = Internet Explorer 7.0 or later.
    • Internet access for SofTest Installation, Exam Download and Upload
    • Screen Resolution must be 1024x768 or higher
    • Administrator level account permissions

Mac Requirements

    • CPU = Intel processor
    • RAM = 512 MB
    • Drives = 50 MB or higher free disk space
    • Operating System = MAC OS X 10.5.8 or higher (Leopard, Snow Leopard or Lion) SofTest may not be used in virtual operating systems.
    • Software = Intenet Browser
    • Internet access for SofTest Installation, Exam Download and Upload
    • Administrator level account permissions

SofTest has a considerable number of safety features to ensure that answers typed into SofTest cannot be lost. They include:
• An AutoSave feature that automatically saves your exam every sixty seconds.
• Multiple encrypted backup copies of the exam answer file are saved to the hard drive..
• The ability to undo up to 50 of the previous actions per essay question window.

If you are a visiting student, and would like use SofTest for your exams, you must contact the Registrar well in advance of your exam to have your account set up properly. If your home school uses SofTest for exams, please read this.

The Registration Process involves the 3-steps needed to acquire SofTest. They begin on our ExamSoft Custom Home Page located at www.examsoft.com/hamlinelaw and are as follows:
Step 1: Log In – (30 seconds) Enter your Student ID number and password. The password was emailed to you with the subject heading "SofTest Installation & Registration Instructions." If you cannot locate this email, or i
f you have lost or forgotten your password, follow these instructions.

Step 2: Download SofTest – Downloading SofTest takes minutes on high-speed Internet connections and 30 – 60 minutes on dial-up connections

Step 3: Register SofTest – (30 seconds) Once registered, you will be notified on-screen that you have completed the process and you will also receive email confirmation. You can change your password by going to www.examsoft.com/hamlinelaw, clicking on "Exam Takers" at the bottom of the page, logging in, and then clicking on "Change Account Information." If you have any questions or issues with registration, contact ExamSoft technical support by email or call toll-free 866.429.8889.

If you forget your password: go to www.examsoft.com/hamlinelaw and click on the question mark next to the password field in the Exam Takers section at the top left of the screen. Be sure to follow the steps above to change your password to something memorable.

Prior to Exam Day

  • You must register by April 23. You can install and register on multiple computers--you do not need to register on the computer you will use for exams. If you replace your computer during the semester, follow the same steps to install and register on your new computer. It is your responsibility to be sure your computer is in good working order, to familiarize yourself with the software before your exams, and verify that it works well on your computer. 
  • Once you have installed and registered SofTest, you must download, take, and upload the spring 2012 mock exam by April 23.. You must take the mock exam--midterms do not satisfy this requirement--or your account will be deleted. You must do this every semester to verify that any changes or updates you have made to your computer do not interfere with the running of SofTest. You can verify that your mock exam, or any exam, was uploaded by opening SofTest and clicking the "Exam History" box.
  • There is a mock take home exam for users who would like to preview take home exams on SofTest, but it is not required.
  • SofTest’s opening screen asks for an ID number. Use your student ID number in this ID field. ExamSoft will automatically fill your correct exam number in the ID (Activation Key) field. If you are taking a midterm, you must verify that your midterm number is entered, and if you are taking a final, verify that your final number is displayed. You can type over the numeral in the Activation Key box.
  • If SofTest doesn’t run well on your computer, for instance, if there is a lag time between typing and characters appearing on screen, you may have malware or other software trying to run in the background. Take your laptop to the ITS helpdesk and request a free diagnostic assessment. Be aware: if you are accustomed to regularly troubleshooting problems with your computer (freezes, monitor or power cord issues, etc.) you should find a permanent fix before exams.
  • If you encounter issues in your use of SofTest, you may also visit www.examsoft.com/faq
  • Locate your A/C – battery power indicator light on your laptop to verify  you are running on A/C power (i.e. power from a wall outlet). Ensure that your battery has adequate charge in it prior to the exam in the event there is a temporary power outage.

On Exam Day
• Bring your power cord and battery (in the event of power loss, your laptop battery is your back up power source). If you normally use an external keyboard and mouse or if you need earplugs, you may bring those as well.
• To download exams users must have the Student ID and password used to register SofTest. The password can be changed on ExamSoft’s website. Download your exam files in advance of your exam time. Contact the office of the registrar if you need to re-download an exam file.
• Arrive to the exam room at least 15 minutes early, plug your computer into a power outlet, turn on the computer and open the exam file.
• Do not uninstall SofTest, reformat your hard drive, or otherwise delete SofTest files until you receive your exam scores at the end of the academic year.
• Immediately before SofTest launches the exam, you will be provided a warning screen with RED STOP SIGNS indicating that you should not begin the exam until instructed to do so. Heed this warning. Exceeding the exam time limit, which includes starting early, is a violation of the honor code. Notify a proctor immediately if the stop signs do not appear or if you accidentally click begin before the start time. 
• Exams will not be delayed or suspended due to computer problems.
• During the exam, use care when highlighting and deleting.
• Students who do not take the time to become familiar with their laptop computer or with word processing functions should consider handwriting their exams. No administrative relief will be granted for incorrect use of the software.
• ANY ATTEMPT TO DISABLE OR TAMPER WITH SOFTEST’S SECURITY FEATURES WILL BE CONSIDERED A VIOLATION OF THE STUDENT HONOR CODE. IT IS YOUR RESPONSIBILITY TO FAMILIARIZE YOURSELF WITH YOUR EQUIPMENT AND THE SOFTEST SOFTWARE AND INSTRUCTIONS PROVIDED BY EXAMSOFT ON ITS WEBSITE PRIOR TO THE START OF YOUR EXAM. PLEASE ALLOW YOURSELF SUFFICIENT TIME TO BECOME FAMILIAR WITH YOUR LAPTOP AND THE APPLICATION. COMMENCEMENT OF THE EXAM WILL NOT BE DELAYED DUE TO A HARDWARE PROBLEM WITH YOUR LAPTOP.

Self-scheduled Exams

HUSL is one of the few law schools in the country that offers students the ability to self-schedule exams. The concept behind self-scheduled exams is very simple: within the exam period, you create your own exam schedule.

  • You may take your exams either in the morning or in the afternoon session, at 9 a.m. or 1:30 p.m. You do not need to reserve your exam times in advance; just show up. You may change your mind up until the moment you pick up your exam questions from the Office of the Registrar.
  • You collect all examination materials (exam questions, plastic bags, etc.) from the Office of the Registrar, 30 to 10 minutes before the selected start time. You must complete  and sign an exam checked out/receipt form. Do not leave your laptop or other valuables unattended while you collect your examination materials.
  • You must report directly to an exam room after collecting the examination materials. Your exam materials must remain in the bag until the exam start time. Starting early, including removing the questions from the bag or outlining is a violation of the honor code.
  • Rooms are allocated each morning and afternoon for self-scheduled exams. There will be separate rooms assigned for open and closed book exams. The list of rooms assigned to each group on each day is prominently displayed next to the Office of the Registrar's door. Students taking different examinations share rooms. You may not take a self-scheduled exam in a space other than the designated rooms. You must leave an empty seat between you and other students taking an exam in the same room.
  • You may remove the exam and begin when the room clock turns to 9 a.m. or 1:30 p.m. You are bound by honor to abide by the guidelines stipulated on the examination instructions. There is no proctor in the room. If you are taking a closed book exam you should set all your belongings on the side or front of the room to avoid the appearance of impropriety. You may not leave the room during the exam except to contact a proctor in the Office of the Registrar or to go to the bathroom without tarrying on the atrium.
  • You may not start your exam before the designated start time. If you arrive late (past 9:00 a.m. or 1:30 p.m.) you will lose time. For example, if your exam is a 2-hour exam and you arrive at 9:30, you will have 1-1/2 hours to complete the exam. You can, of course, take the exam during the following exam session.
  • While taking an exam, you keep track of time. There is no five-minute warning. You may use the alarm feature in SofTest.
  • When you are done, immediately bring all examination materials (including all scratch paper) back to the Office of the Registrar. You will receive a signed copy of your exam checkout/receipt form. Exam takers who use blue books or multiple choice answer sheets are permitted five minutes to return exam materials to the office of the registrar. If you exceed five minutes, it will be considered exceeding the exam time limit and you will receive a grade penalty.
  • Not all exams are self-scheduled. Please refer to your syllabi for details. You may not self-schedule a scheduled exam.

Take Home Exams

Take home exams maybe taken any time during the exam period. The latest possible time to turn in a take home exam is 5 PM on May 17, the last day of the exam period. Exams will not be accepted in hard copy or via SofTest after the end of the exam period. 

Take home exams will be distributed through SofTest, TWEN, or hard copy. Under no circumstances will exams be emailed or accepted via email. SofTest and TWEN are the only electronic options for take home exams. If you are using SofTest for your take home exam, please note that the exam password, plus instructions specific to take home exams, will be emailed to you in advance of the exam period. Do not start your exam before 8 AM on May 4 the first day of exams.

  • When taking a take home exam on SofTest, print the questions immediately after opening the exam to use as a back up. You can print to PDF or to Microsoft Document Image Writer to save an electronic copy of the questions. Remember: it is a violation of the Honor Code to share the exam questions. Shred or delete the questions immediately upon completion of the exam. You cannot pick up a hard copy of the exam and use SofTest, you must choose one method. 
  • You only need an Internet connection while downloading and uploading the exam. SofTest saves your work every minute to your hard drive.
  • If SofTest fails, or if you choose to compose your answer in a word processing program, you must hand deliver a hard copy of your answer during Office of the Registrar hours and upload your SofTest answer file. The SofTest answer file is needed to determine the time you started your exam.
  • While you can cut and paste within your exam answer, you cannot paste into the exam from other documents or sources. You will be able to access other programs and documents on your computer, but you will not be able to take another SofTest exam on the same computer that is running your take home exam. (If you have crafted your exam schedule so that your take home exam will overlap another exam, use your printout of the questions, type and print your answer, and hand-deliver the hard copy of your answer to the Office of the Registrar within the stated time period for your exam. You must still upload your take home exam file--we will use that to determine what time you started the exam.)  
  • Do not exit the exam until you are finished--when you exit, the exam is over and will upload. You can suspend your exam by going to the Tools or File menu and choose Suspend Exam. When you relaunch SofTest, the exam will resume.
  • Complete instructions will be emailed to you, with the exam password, before the exam period. Read them carefully, and be sure that you understand them before you start your exam. 
  • SofTest will format your answer and print your exam number. Do not add page breaks, double-space or change font.
  • Pay attention to the time you start. You are required to exit before the end of the time allowed for the exam. You may use the SofTest timer to assist, however, be aware that if you suspend the exam, if your computer goes to sleep or freezes or otherwise stops the exam, your timer will be off. You must watch the clock rather than rely on the timer.
  • You can learn more about features available in SofTest at ExamSoft's Tips page. 
If you choose to pick up a hard copy of the exam questions, you may do so at any time during the Office of the Registrar's open hours, 8 - 5. You must fill out a receipt at the time of pick up. Office of the Registrar staff will time stamp the receipt, and you must return a hard copy of your exam answer with your copy of the exam questions to the Office of the Registrar within the amount of time printed on the exam cover sheet, and during office hours. You cannot return any exams after 5 PM on May 17. You must put your exam number on your answer and the exam itself. Pay attention to the faculty's formatting guidelines, if any. 
 
The Office of the Registrar does not administer TWEN exams. Please contact Meg Koltes, library assistant, withTWEN questions.

VARIANCES 

Examination variances fall into three categories:

I.    Students with Disabilities.  ("Policy Manual" HUSL, Appendix E).

If you are a student with a disability, as determined by the University Disability Services Director, reasonable examination accommodations will be provided to you by the Registrar. You must first consult with the University Disability Services for an assessment.  Thereafter, the Director will make a recommendation to me for a reasonable accommodation.  Please refer to the “Disability Accommodation Policy”, Appendix E, and page 119 for further details on the University's Disability Policy and the procedure for requesting a disability examination variance.  See also, ("Policy Manual" HUSL, Section11.4.5) “Examination Accommodations”.

II.    English as a Second Language (ESL).  ("Policy Manual" HUSL, Section 11.4.7).

If English is not your native language, then you may be eligible for an examination variance.  Your request must be made directly to me.  Please refer to the Policy Manual, Section 11.4.7 for further details and the procedure for requesting an ESL examination variance.

III.   Other Variances.   ("Policy Manual" HUSL, Section 11.4.9)

 If an emergency arises, you may be excused from taking a regularly scheduled examination.  The standard for meeting this variance is "extremely exigent circumstances".  AR-105(G) Please see the referenced Academic Rule for examples of situations that do not constitute "extremely exigent circumstances".  You must present your request for a variance under this category to me, not to your professor or instructor. 

With any of the above variances you must submit your request to me for prior approval as outlined in the respective policy and rule.    You can obtain the appropriate variance form at http://law.hamline.edu/student_affairs/examination_variances.html .  If your variance request is approved, the Registrar will contact you concerning the logistics of taking your examination.

DEADLINES FOR REQUESTING VARIANCES:

FOR MID-TERM EXAMINATION VARIANCES (non-emergencies) -    Two Weeks before Your Scheduled Mid-Term Exam

    (Generally, only mid-term examinations that count toward your final grade are eligible for a variance).

FOR FINAL EXAMINATIONS -  Friday, April 20

THESE DEADLINES WILL BE STRICTLY ENFORCED